Top 10 Ways to Use Google Workspace for Visual Design

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Designers can use Google Workspace apps in different ways for their design projects.

If you’re a visual designer working on a design project for your business or a freelance graphic designer looking to complete new projects, design tools aren’t enough for you.

Design work is often part of a project, and you need to constantly keep in touch with clients. You should also save the files securely and share them with others for collaboration and approval. You can do all this effortlessly with Google Workspace tools.


1. Create an online portfolio to showcase your work


A visual of an online portfolio under construction on Google Sites

If you work for clients, you need to have a portfolio of past work to impress them. Even companies that serve the design needs of others should have an online portfolio of their best examples of work.

You can create a Google Sites website to showcase your design work, along with design templates, templates, and branding guidelines based on which you created it. Any changes you make to the files will automatically be visible on the site.

These portfolios keep all of your artwork in one place, so you don’t have to search for every design you’ve created. It is also easy to share the website with your potential customers.

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2. Present your pitches or work progress

Presentation is a crucial part of presenting your ideas to the client. You can present to let them know how your work is progressing or to outline your strategy before starting a project.

With Google Workspace, there is no need to use an additional presentation application since you have the Google Slides tool. Using this app, you can easily create an impactful presentation and get your message across easily using images, videos, charts, and other creative elements.

Related: The best Google Slides alternatives for your presentation needs

This presentation tool is web-based, so you can access it from different devices to share ideas and receive feedback.

3. Collect Feedback


A visual of a sample survey form for collecting customer feedback

Unless you’re making a design for yourself, feedback is still an important part of the process. Whether you need feedback from clients or colleagues, Google Workspace tools are here to help.

If you want to know what your teammates think of your new idea, share it with the Currents community to start a conversation with them. To get feedback from your customer, you can ask them to send an email. For multiple clients, create a form and have them fill it out with feedback.

4. Assign, track and update tasks

If you’re looking for a Google Workspace app for assigning and tracking tasks, you should use Sheets. As a creator, you can assign tasks to your teammates and lock cells so others can’t edit them.

Related: The best ways to use Google Sheets like a pro

When the task is complete, they can mark it as complete in the open cells. When you share a file on Drive or Shared Drive, you can check the activity feed to see who edited a file or commented on it.


5. Organize and store files

When working on multiple projects, file organization is key to efficiency. So you don’t have to spend time looking for the right file. Google Drive is there to keep your design files organized and categorized.

You can save all the work you’ve done for a client in a folder and add color to it so you can find it easily. You can also organize your tasks by year or subject.

6. Share large design files

Every designer knows that resized design files can hurt quality, but sharing large design files can be a hassle for many. Get rid of this problem easily by using Google Drive. Forget attaching design files to your emails and just share the player link in the email.

Related: Google Workspace vs. Facebook Workplace: Which is Better?

Recipients can click this link and access this file. You can access Google Drive links even if you don’t have Google Workspace or a Google Account.

7. Keep track of meeting times and tasks

As a designer, you need to track deadlines for your tasks. However, you must also participate in meetings with your clients or managers. Don’t let this affect your work, let Google Calendar handle it for you.

Add all important tasks and meetings in the calendar and enable notification. So you won’t miss any meetings or deadlines. Also, when someone is about to schedule a team meeting, they can check when all members are idle.

8. Communicate with a remote team

All collaborative design work requires instant and transparent communication between the designers involved. You can instantly chat with your team using the Chat feature. The tool is particularly useful when you cannot speak.

You can use Google Meet which allows a remote team to connect for a virtual meeting. The screen sharing feature of this meeting app allows you to show your designs to your teammates.


For real-time collaboration on a digital whiteboard, Google Jamboard is an ideal solution. You can also jot down meeting highlights with Google Keep.

9. Documented communication for transparency

When working with a client, be sure to properly document your communications to avoid any conflicts or discrepancies in the future. After each audio or video conference, take note of the meeting minutes and obtain customer approval via email.

If you work on Google Workspace, use Gmail for a streamlined email experience. Using Google Chat is another way to document communication. Written correspondence is useful in any situation, so you can also use it for internal communication.

10. Keep your files safe


An image showing the permission system on Google Drive

When sharing sensitive files with your customers, you must ensure complete security. As a Google Workspace user, you can choose secure storage like Google Drive to store design files. You can apply all necessary permissions to prevent other people from copying, printing or downloading the files.

It is also possible to set an expiration date to access the files, so that customers cannot check these files after the bidding period or project deadline is over.

Besides design, a visual designer has a lot to do as part of a team or as a freelancer. The Google Workspace tools we’ve talked about here will help you with all of these additional tasks.

There are also many other popular graphic design tools for design work that you might want to check out.


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