6 Best WhatsApp Tools to Organize Chats, Schedule Messages and Improve WhatsApp

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WhatsApp is one of the biggest instant messaging apps in the world with a ton of cool features. But it can still be better, right? These free websites, apps, bots and browser extensions fix some everyday annoyances and restrictions in WhatsApp and even give you insight into how you chat.

1. Blueticks (Chrome): schedule WhatsApp messages and manage tasks on chats

Blueticks is one of the best Chrome extensions for WhatsApp, if not the best. It gives superpowers to your WhatsApp chats, breaking its annoying restrictions.

The two main powers added by Blueticks are the ability to schedule WhatsApp Web messages and add or manage tasks for each chat or group. In the free version of Blueticks, you can schedule one message at a time. Similarly, you can configure up to four tasks per group or contact, no more.

Blueticks also allows users to launch WhatsApp campaigns. This is an efficient way to create a template message, send it to multiple custom users on their behalf, and check the responses. In the free version of Blueticks you will see the Blueticks branding in your campaign, but this can be removed in the paid version.

The only downside to Blueticks is that while it’s fantastic, it only works with WhatsApp Web in Chrome. So when you are on the go, your phone does not show the tasks you have stored on your WhatsApp Web. It’s a bit boring, but given how many things Blueticks does well, it’s one of the must-have extensions for WhatsApp.

To download: Blueticks for Chrome (Free)

2. Cooby (Chrome): Organize WhatsApp chats in tabs, create reminders, and more.

The only reason we’re not saying Blueticks should be your default way to use WhatsApp Web is because of Cooby. This Chrome extension is also powerful and has many great features. The only thing is that Cooby can’t do what Blueticks can do, and vice versa.

Here is an overview of Cooby’s awesome features:

  • System tabs: Cooby creates a few tabs that automatically update based on activity and nature, such as Unread, Awaiting Response, Needs Response, Groups, 1:1, and Official Accounts.
  • Custom tabs: You can create additional tabs and add chats to them, such as Work or Family, to organize your chats and easily manage them.
  • Notes and Reminders: You can add a reminder in any chat or set a note that will only be visible when you are in that chat.
  • Schedule events: Integrate Google Calendar with Cooby to quickly schedule events with others, so they can accept or decline meeting invites.
  • Message without contacts: You can send a message to anyone without that contact being saved on your phone.
  • Share conversations: Cooby asks you to select a series of messages in a chat and creates a beautiful screenshot link to share them with others, saving you the hassle of taking multiple screenshots yourself.
  • Models: Set up message templates to quickly send the messages you use often.

The free version of Cooby lets you use all of these features while adding a few restrictions (like three custom tabs and up to 10 reminders per month). The premium version is completely unlimited.

To download: Cooby for Chrome (Free)

3. Polls for WhatsApp (Web): Create anonymous polls for WhatsApp users

Polls for WhatsApp is the easiest way for anyone to create a multiple choice poll and share it on WhatsApp while automatically tallying the results. Survey creators must sign in to the site with a Google Account to view results, but survey participants never need to leave their WhatsApp chat.

The polls are pretty basic. You write the full question and add multiple choices. You can set how long the survey runs and even give it a name so it’s easier to find in your dashboard. Once created, you can share the poll on WhatsApp groups, with each choice appearing as a link. When a user presses a link, it is recorded as their vote.

In your dashboard, you can see the total vote count for all choices. The free version is for anonymous polls only, but in the paid version you can log who voted for what, as well as some other advanced options for questions. But really, the free version is great for running quick polls that people are likely to take because all they have to do is tap a link once.

4. Watomatic (Android): Set Auto Reply Messages for WhatsApp

Can’t answer because you’re busy in a meeting or on vacation? Maybe you quit WhatsApp or are taking a break. However, seeing unread messages may seem rude or curious to people. Watomatic is a great way to make sure people know you’re not ignoring them by setting simple auto-reply messages.

Watomatic works with WhatsApp as well as Facebook messages. You can turn it on and off with a simple toggle. The post is fully customizable and the Watomatic Reddit community has shared some examples of their best posts if you want to use them as a template.

Of course, there is the danger that these messages will overwhelm people or become boring. To manage groups, you can activate or deactivate Watomatic separately for groups so that your auto-reply message does not appear when others speak without you. You can also try out the beta feature, which sets the number of times per day your auto-reply message will be sent, which is great for one-on-one chats.

To download: Watomatic for Android (Free)

5. Transcriberz (WhatsApp): WhatsApp Bot to Transcribe Voice Notes

WhatsApp voice notes are both a boon and a curse. It’s nice to quickly say what you want instead of typing it, and you can even speed up voice notes if you have a lot of them. But the recipient often has to read it at the risk of others hearing it. The convenience of a text message is that it’s available at a glance in spaces where you can’t or don’t want to hear voice notes.

Transcriberz is a free bot that listens to voice notes and automatically transcribes them. To use it, you will have to click on the express yourself button on the Alfred bot on their site. Do this from your phone, which will open Alfred in WhatsApp and prompt you to add the bot as a contact. Then whenever you receive a voice note and want to read it, forward it to Alfred on WhatsApp.

Alfred is extremely fast and in our tests he performed very well. The punctuation was a little off, but that’s a given with robots like this. Overall, it’s a fantastic free service that currently works with English, French, German, Spanish, and Hebrew. Voice notes have a maximum limit of 60 seconds and are not stored on their servers to protect user privacy.

6. WhatsAlysis and WhosWhat (Web): Analyze WhatsApp chats for statistics

Who talks the most in a group? How many messages have you and this friend sent each other? What time of day are your cats most active? WhatsAlysis and WhosWhat are two free apps that analyze your chats to generate fun and relevant statistics.

Both apps work for individual chats or group chats. You will need to export individual or group chats, one of the essential WhatsApp tricks that everyone should know. Then upload it to the website and wait for them to analyze it and show you the results.

WhatsAlysis gathers data such as the total number of messages sent, the number by each person and presents them on a pie chart. It also notes your hourly messaging activity and gives you a list of the most used words in chat. You will see all old titles if you have changed the subject of the group.

WhosWhat tries to make things more fun, by analyzing the time intervals between messages to score “conversation killers” and sorting through messages at odd times to find night owls. Their servers took much longer than WhatsAlysis, but both services are free so it’s best to try both.

The best WhatsApp trick you need to know

As you can see, these bots, websites, and extensions make WhatsApp better and easier to use. But one of the best ways to improve WhatsApp is through a trick hidden within the app itself.

Did you know that you can create unlimited chats to talk with yourself? It’s simple. Create a group by adding yourself and a friend, then remove the friend from the group. This group is a private space where you can jot down anything you want. You can create a group for tasks, another for notes, a third for a personal diary, etc. And because it doesn’t depend on any third-party apps, Groups is available on all your devices and protected by WhatsApp’s privacy policies.

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