4 productivity tips for working in Slack

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Slack is a great workplace communication tool, and it also gives you a place to work. However, if you use Slack, you’ll know that it comes with distractions and can sometimes be frustrating to navigate.

By customizing its interface and using it to its potential, you can remove these issues and improve your productivity at the same time. Below, we explore some practical tips to maximize Slack’s effectiveness and make it work for you.

1. Do not disturb and mute channels



Screenshot of Slack preferences window

When someone sends you a direct message or posts a message to a channel on Slack, you receive a notification that plays a sound and displays part of the message at the bottom right of your screen. This is very useful for keeping in touch with your colleagues, but it is not always conducive to your concentration.

You have a few options here, depending on your needs. Slack’s Do Not Disturb Mode is perfect for when you need full concentration for deep work. This is because it prevents all notifications from coming in, and others will see a Do not disturb icon next to your icon. To use it, follow these steps:

  1. Click on your user icon at the top right of the screen.
  2. Hover Pause opinion.
  3. Select a Time range or click Personalize to define yours.

In addition, you can Define a notification schedule, which will automatically launch Do Not Disturb at times you choose during the week.

Related: What Is Slack And How It Works

VIDEO OF THE DAY MAKEUSE

You can also adjust the way you receive notifications. In the same menu as above, go to Preferences> Notifications and under Let me know, you can choose from the options. Here you can even change the notification sound, including completely disabling all sounds.

Another option is to disable specific channels and direct messages. This is especially useful if you need notifications from some but not others. Just do this:

  1. Click it Channel Where DM you want to mute the sound.
  2. Click on the channel or DM Title at the top of the screen.
  3. Select the Bell icon.
  4. For channels, click Mute channel, and for DMs, click on Mute.

This will gray it out and move it to the bottom of your list in the sidebar, and you can turn them back on at any time.



Screenshot of Create a new screenshot in Slack

When your business has a lot of people and channels, your Slack sidebar can seem chaotic and disorganized. In that case, it’s important to tidy it up, just like you would your email inbox.

Although Slack comes with default sections, such as Favorites, Channels, and Direct Messages, you can create your own sections to group them into themes or topics. For example, you can have sections for your team’s posts, announcements, projects, and days of the week.

To do this, follow the following steps:

  1. Hover over one of the sections named above and click the button Three vertical points.
  2. Click on Edit the sidebar.
  3. At the bottom of your sidebar, click New section.
  4. Name your section and click To create.
  5. On the Lateral bar, click it Case next to any DM or channel you want to include in your section.
  6. At the bottom, click To move to and select the section you want it to go to.


Create as many sections as you want and to hide the list, click on the button Arrow button to the left of it. To deactivate a particular section, you can do so by clicking on the button Three vertical points next to it and turn everything off.

Related: Organize the Slack Sidebar for Best Results

3. Integrate Google Calendar with Slack



Screenshot of the Slack apps directory

A fantastic way to streamline your communications and teamwork is to integrate your Google Calendar with Slack. This special integration lets you create and respond to events from within Slack, show when you’re in a meeting, view your schedule, and more.

This will minimize the need to keep switching between tabs and apps on your screen, and allow you to keep track of it all in one place. To make this happen, follow these steps:

  1. On your Lateral bar, go to Applications.
  2. Click on Add applications.
  3. In the Search bar, type Google calendar and click on it below.
  4. In the Google Calendar chat interface, click Connect an account and follow the on-screen instructions.

Related: Slack Apps You Can Use To Make Your Team More Productive

Your Google Calendar and Slack accounts will now be connected. You can use Google Calendar’s chat events tools Home tab, and some messages tab you can Light up status updates.

4. Automate workflows on Slack



Screenshot of Slack Workflow Builder

Automating tasks saves you and your team time and gets work done in the background, freeing you to focus on other things. Slack’s Workflow Builder is a free, built-in tool that lets you create an automated workflow initiated by triggers.

Workflow Builder allows you to:

  • Send messages and updates.
  • Send forms
  • Produce actions from other applications.
  • Manage approval processes.
  • Direct tasks to individuals or groups.
  • Manage the integration of new employees.

Go to your Slack’s Workplace drop-down icon at the top left of your screen, hover over Tools, and click Workflow generator. This will open a new window where you can create a new workflow from scratch or choose from different templates.

Related: How to Schedule Messages in Slack

To create your own, go to Your workflows tab and select Create a workflow. This will open a new window. From there, follow the steps below:

  1. Give your workflow a name and click Following.
  2. From the options listed, choose the Trigger which will launch your workflow.
  3. Below Which channel? Select the channel in which you want the workflow to be used.
  4. Add one Short name, which will appear in your channel menu, then click Following.
  5. On your new workflow page, click Add a step decide what happens after the Trigger.
  6. From there, follow the onscreen instructions for each Stage you added.

Simplified and efficient

Like any communication tool, Slack can get messy if you’re not watching it. With the tips above, you’ll be able to focus on your work while Slack does the boring tasks for you.

There is no one-size-fits-all solution to productivity, and you shouldn’t settle for the default if it’s not optimal for you. Slack makes the personalization completely personal, so you can change it to suit your needs and preferences. Have fun with these features to see how you work best.


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