4 Great Free Tools That Make Meetings Easier


Until we master the mysterious art of telepathy, which seems a long away – we’re stuck with meetings.

Luckily, there are plenty of free tools out there that can make scheduling, diaries, note-taking, and more a breeze. Here are a few to check out.

Simple planning with YouCanBook.me

YouCanBook.me helps you find a time to connect by connecting to your calendar and providing a landing page that your colleagues, clients or clients can use to schedule a meeting with you.

The service integrates with Google or Microsoft accounts, offers automatic time zone detection, automatically creates links for Zoom, Google Meet or Microsoft Teams, and sends reminders to reduce no-shows.

The free version integrates with a linked calendar and offers basic scheduling features, while a $10 per month upgrade comes with several calendar integrations and additional features.

Awesome Agenda Templates from Hypercontext

If you’re hosting a meeting, setting an agenda may take more work than the meeting itself.

Hypercontext’s free meeting agenda templates do all the heavy lifting for you. There are over 90 available, easily categorized by the type of meeting you have.

Templates are available for download in Word, Excel and PDF formats.

Automated meeting minutes with Sembly

Can you take notes? These are perhaps the four worst words in any meeting-dom. Luckily, it’s 2022 and we have a nice selection of non-human note takers at our disposal.

If you are looking for something that is both simple and precise, Sembly is for you.

Simply “invite” Sembly to your next meeting – it integrates with Zoom, Google Meet, Teams and Webex – and it’ll show up, record the meeting and provide neatly organized notes once the call is over.

The free version includes time-stamped notes, speaker identification, PDF export, and calendar integration, with paid plans starting at $10 per month for additional features.

Super simple video calls with Jitsi Meet

Zoom, Google Meet, Teams, oh my. If you’re looking to connect a disparate group of meeting participants with no idea who’s using which platform, look no further than Jitsi Meet.

Go to the site, create your own unique meeting URL and send it to the group. Once everyone is signed in, you have free, unlimited meeting time for up to 100 participants, with screen sharing, HD video, end-to-end encryption, and no account creation required.

The service also integrates with Google and Microsoft accounts to schedule meetings in advance.


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